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People Making
A Difference!

State Government

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Division of
Human Resources

PO Box 83720
Boise, ID  83720-0066


If you have questions,
please contact us at:

(208) 334-2263

Toll Free:



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Records Technician

Idaho State Historical Society

Open for Recruitment: July 11, 2017 - July 24, 2017
Announcement # 05320051029
Salary Range: $11.00 per hour -Plus Competitive Benefits!

Location(s): Boise

The Idaho State Historical Society is an extraordinary system of cultural and historic resources comprised of the Idaho State Museum, State Archives, State Historic Preservation Office, and Historic Sites Program.  We seek to inspire, enrich and engage all Idahoans by leading the state in preserving, sharing, and using history and cultural resources relevant to today to inform and influence the future.

This position involves utilizing independent judgment, computer operation, and the application of program knowledge as well as lifting and carrying objects weighing up to 50 pounds and receiving and unloading freight both manually or with equipment such as forklifts and pallet jacks. Must have a current driver’s license to be able to operate state vehicles.

General Responsibilities:

  • Records Management: Maintain and monitor compliance with established records management policies and procedures.  Provide consistent support to state agencies with secure deliveries, record transfers and inventory management by interfacing with records management software. Transport daily deliveries to state agencies, maintain tracking files and maintain multiple inventory systems.  File and retrieve individual records. Maintain and record all transfer records and logs to ensure accuracy for billing purposes. Conduct periodic safety/security checks of operational and safety equipment and facilities for safety, loss control and accident prevention.
  • Customer Service: Explain and apply regulations, laws, and policies to customers; provide information and training on transfer list procedures; process orders and advise customers on the necessary required information for storing and requesting documents conduct in-depth research to respond and provide resolution to customers’ problems.

Minimum Qualifications:

  • Experience: operating material handling equipment; entering and retrieving data using a computerized records system; researching a variety of sources to resolve problems; interpreting, explaining and applying regulations, laws, or policies.
  • Willingness to: greet individuals, answer phones, and provide information and training to customers regarding complex retention system; bend, stoop, lift and move objects weighing up to 50 pounds; stand and walk continuously throughout an 8 hour shift; work in dusty, dirty, and hot conditions.

The following are not required, but may increase your score on the examination:

  • Experience in an archives or library setting using a computerized records system to enter data about collections or to retrieve information about collections.
  • Experience (paid, volunteer, internship) or college-level coursework in researching various sources to gather information.


The examination is a rating of your education and experience. Enter your responses to the questions in the spaces provided in the examination. You must have the minimum level of experience or education described for each question addressing minimum requirements to qualify for this position. Scoring will be based on the information you provide. A minimum rating of 62 is needed to pass this examination. Notification of your test results will be available online when the review process is complete.

To preview the exam, click on the “Preview Exam” link at the bottom of this page (you will not be able to take the exam from this screen). If you wish to take the exam, click on any Apply Online button and follow the instructions provided.

How to Apply:

Click on the Apply Online button to the left and follow the instructions provided to complete the Application Checklist and Exam for this position. 

When completing or updating your online application information, please select:

  • Idaho State Historical Society under "Agencies"
  • Full-time under "Job Type/Shift"
  • Boise under "Cities."

When updating your online application information, you must complete all items in the Application Checklist.  Items in the Application checklist include: Personal Information, Education, Work History, Cities, Agencies, Job Type.  Without this information, your name cannot be referred to the hiring agency. 

Thank you for your interest in employment with the Idaho State Historical Society!


Preview Exam

At the discretion of the appointing authority, compensatory time off may be provided in lieu of overtime cash compensation.

Hiring is done without regard to race, color, religion, national origin, sex, age or disability. In addition, preference may be given to veterans who qualify under state and federal laws and regulations. If you need special accommodations to satisfy testing requirements, please contact the Division of Human Resources.