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People Making
A Difference!

Idaho
State Government

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Click Here!

Division of Human Resources

304 N. 8th St., P.O. Box 83720
Boise , ID
83720-0066

WEBSITE:
www.dhr.idaho.gov/

If you have questions,
please contact us at:

(208) 334-2263

 

Toll Free:
1-800-554-5627

EMAIL:
idhr@dhr.idaho.gov

Click to Apply Online!
Click Here!

Management Assistant

Public Employee Retirement System of ID

Open for Recruitment: April 11, 2017 - April 25, 2017
Announcement # 05272002652
Salary Range: ± $18.00 per hour depending on experience -Plus Competitive Benefits!

Location(s): Boise

The Public Employee Retirement System of Idaho (PERSI) is seeking a full-time Management Assistant to join our team in Boise. 

PERSI's Management Assistant provides administrative support to the Executive Director and requires frequent contact with Board Trustees, members, employer leadership, constituent groups, and third-party vendors/contractors.  Additionally, this position may provide administrative assistance to the Deputy Attorney General, the Investments department, and the operational management team.

The successful candidate will have experience communicating and interacting with the public and public officials such as agency heads and the Legislature; creating, modifying, and monitoring the schedule of events for management, boards and/or commissions; writing technical documents, correspondence, guidelines, policies and procedures. 

Typical duties of the Management Assistant include:

  • Coordinate and perform a variety of administrative, secretarial, and clerical office duties
  • Plan, arrange, and coordinate meetings, presentations, and projects
  • Interpret, apply, implement, and communicate agency specific procedures, policies, rules, and statute 
  • Conduct research and analyze statistical information to support inquiries
  • Prepare, organize, and file documents, research, reports, news releases, recruiting materials, and web page postings
  • Plan agendas, organize materials, record minutes, and generally coordinate meetings of the PERSI Board of Trustees
  • May consult with and advise staff and management on state human resource policies and procedures

Minimum Requirements:

  • Experience interpreting and applying regulation or policies and procedures
  • Experience planning, organizing, implementing, and evaluating special projects
  • Experience independently researching, compiling, developing and summarizing material for reports on a frequent or recurring basis
  • Experience analyzing information, identifying problems, defining alternatives and developing recommendations for management/administrators
  • Some knowledge of management practices
  • Good knowledge of computer applications
  • Experience in a public relations role
  • Experience using independent judgment in determining how to resolve complex, sensitive issues or determining which areas and individuals (both internal and external) should be involved in the resolution or decision making due to the complexity, sensitivity, or impact the issue/decision has on the organization and its stakeholders
  • Experience composing official correspondence, reports, research papers and other complex documents
  • Some knowledge of personnel administration

The following is not required, but may increase your score on the examination (see question #10 on the exam):

  • Good knowledge of Idaho State Government operations and organizational design

Preferred candidates will have experience taking minutes.

Examination:

Education and Experience. Enter your responses to the questions in the spaces provided in the examination. You must have the minimum level of experience or education described for each question addressing minimum requirements to qualify for this position. Scoring will be based on the information you provide. A minimum rating of 66 is needed to pass this examination. Notification of your test results will be available online when the review process is complete.

To preview the exam, click on the “Preview Exam” link at the bottom of this page (you will not be able to take the exam from this screen). If you wish to take the exam, click on any Apply Online button and follow the instructions provided.

How to Apply:

Click on the Apply Online button to the left and follow the instructions provided to complete the Application Checklist and Exam for this position.

When updating your online application information, please select:

  • Public Employee Retirement System of ID under "Agencies"
  • Full-time employment under "Job Type/Shift"
  • Boise as a city in which you will work under "Cities"

* The successful candidate will be required to pass a fingerprint-based background check after conditional hire.


Thank you for your interest in employment with PERSI!

 

Preview Exam

OVERTIME NOTICE:
At the discretion of the appointing authority, compensatory time off may be provided in lieu of overtime cash compensation.

Hiring is done without regard to race, color, religion, national origin, sex, age or disability. In addition, preference may be given to veterans who qualify under state and federal laws and regulations. If you need special accommodations to satisfy testing requirements, please contact the Division of Human Resources.