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People Making
A Difference!

Idaho
State Government


Click to Apply Online!
Click Here!


Division of
Human Resources


PO Box 83720
Boise, ID  83720-0066


WEBSITE:

www.dhr.idaho.gov/
 


If you have questions,
please contact us at:

(208) 334-2263


Toll Free:

1-800-554-5627


EMAIL:

idhr@dhr.idaho.gov


Click to Apply Online!
Click Here!

Office Specialist 2

All State Agencies

Open for Recruitment: June 30, 2017 - September 28, 2017
Announcement # 01239073193
Salary Range: $10.46 - $14.95 per hour -Plus Competitive Benefits!

Location(s): Statewide

General Information:

This announcement may be used to fill all current or future full-time, part-time, temporary, limited service, and seasonal openings at agencies statewide.

This announcement may be used to fill both regular and bilingual openings throughout the state.  If you read, write, and/or speak Spanish, please apply for this position.  Successful bilingual applicants may have their names certified to both regular and bilingual hiring lists.

  • Seasonal positions usually work 51 weeks per year dependent upon workload.
  • Length of limited service appointments are determined by the availability of funds such as grants and/or timeframes such as pilot projects or program termination.  Appointments to a limited service position have permanent classified status (with limited layoff rights) after successful completion of entrance probation and shall receive, no later than the date of hire, a written agreement describing the non-career nature of the job and the duration of employment.  Updated agreements are required every two (2) years.
  • Temporary appointments from this announcement, serving at least one thousand forty (1,040) hours of continuous service, may be hired as an entrance probationary employee without further examination for the same classification and location as announced.

Responsibilities May Include:

(The Office Specialist 2 (OS2) classification is considered a general office support position and is used by many different state agencies. The duties and responsibilities of each OS2 position will differ slightly from agency to agency.)

  • Producing documents, letters, and reports using word processing software and equipment.
  • Scheduling appointments.
  • Data entry.
  • Ensuring accuracy and compliance with rules, regulations, and/or policies, identifying and correcting errors.
  • Creating and maintaining files.
  • Greeting or screening visitors and callers.
  • Providing information, and explaining department policies, services, and procedures to others.

Minimum Qualifications:

  • Good knowledge of rules of effective business English usage, spelling, punctuation, and grammar.
  • Experience using alphabetical, numerical, or subject filing systems to include determining file names, setting up new files, classifying, labeling, filing, and retrieving.
  • Experience reviewing documents for compliance with established procedures.
  • Experience using a computer to enter and retrieve information.
  • Experience answering a business telephone using knowledge of business telephone procedures and etiquette.

Examination:

Part 1 - Minimum Qualifications (Pass/Fail). Part 2 - Multiple-Choice Written Exam (100%). If you meet the minimum qualifications as shown in Part 1, you will receive a Pass score and can then take Part 2 (the online written examination). You must receive a Pass on Part 1 and a minimum score of 60 on Part 2 in order to be put on the register for these positions. Both Part 1 and Part 2 must be completed by the closing date of this announcement.  Notification of your test results will be available online once you have completed each part of the exam.

To preview the minimum qualifications screening exam (Part 1), click on the "Preview Exam" link below (you will not be able to answer the questions from this screen). If you wish to proceed, click on any Apply Online button and follow the instructions provided.

The multiple-choice written examination (Part 2) for this position can only be taken once every three months. Once you apply and take the exam, you can reapply when your score expires. At that time you will need to retake the written examination.

Please do not attempt to take the exam using a phone or tablet, as those devices are not currently supported.

This is a timed exam.  You will have 60 minutes to complete this exam.  It is recommended that you do not start this exam if there is a chance you will be interrupted.  Once you hit the start exam button, your time will continue to count down until your 60 minutes is up.   If you do not complete the exam within the 60 minutes, you will have to wait until your three months is up before you can take the exam again.

View Sample Written Exam Questions

How to Apply:

Click on any Apply Online button and follow the instructions provided to complete the Application Checklist, the minimum qualifications screening exam (Part 1), and the online multiple-choice written exam (Part 2) for this position.

When completing your online application information, please select:

  • All Agencies you are willing to accept employment with under "Agencies"
  • All Conditions of employment that you are willing to work under "Job Type/Shift"
  • All Cities that you are willing to accept employment in under "Cities"

If you are not willing to work statewide, please do not select statewide when choosing the cities in which you are willing to work. Choose only the cities and agencies where you would be willing to accept employment.

When updating your online application information, complete/update all items in the Application Checklist. (This includes: Personal Information, Education, Work History, Cities, Agencies and Job type.) Without this information your name cannot be referred to the hiring Agency.

NOTICE: 
To be an employee of the Idaho State Tax Commission you must be a current tax filer. Before a final job offer is made, candidates must be finger printed by the Idaho State Police and undergo a background investigation.

Many positions with the Department of Health & Welfare also require applicants to pass a criminal background investigation after a conditional offer of employment.

The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act) requires all colleges and universities that participate in federal financial aid programs to keep and disclose information about crime on and near their campuses to all job applicants. Click here to read the Boise State University Safety Report.


Thank you for your interest in employment with
Idaho State Government!

 

Preview Exam

OVERTIME NOTICE:
At the discretion of the appointing authority, compensatory time off may be provided in lieu of overtime cash compensation.

Hiring is done without regard to race, color, religion, national origin, sex, age or disability. In addition, preference may be given to veterans who qualify under state and federal laws and regulations. If you need special accommodations to satisfy testing requirements, please contact the Division of Human Resources.