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People Making
A Difference!

Idaho
State Government

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Click Here!

 

Department of Lands

300 N. 6th Street, P.O. Box 83720
Boise, Idaho
83720-0050

WEBSITE:
www.idl.idaho.gov/

If you have questions,
please contact us at:

(208) 334-0205

OR

EMAIL:
Careers@idl.idaho.gov

Click to Apply Online!
Click Here!

Office Specialist 2

Department of Lands

Open for Recruitment: October 25, 2017 - November 24, 2017
Announcement # 01239069179
Salary Range: $11.21 - $12.00 per hour -Plus Competitive Benefits!

Location(s): Kamiah

The Idaho Department of Lands has an opening for a .67 position (average of 30 hours a week) Office Specialist 2 in our Maggie Creek Supervisory Area office
in Kamiah, Idaho.

This announcement is for the current opening at IDL only.  If you want to be considered for this opening, you need to apply under this announcement as it will not be merged with any other Office Specialist 2 announcements.  

Become part of an organization where you will work with dedicated people who are committed and skilled in managing and protecting Idaho’s natural resources.

The Idaho Department of Lands (IDL) believes in its employees and values stewardship, service, accountability and cohesiveness. Our goals emphasize our people and processes, financial stewardship, and customer focus.  We strive for a culture in which leadership equips, entrusts and expects employees to make decisions in fulfillment of our mission.  View our Strategic Plan here.

Under the direction of the Idaho State Board of Land Commissioners, IDL manages more than 2.4 million acres of state endowment trust land under a constitutional mandate to produce maximum long-term financial returns for public schools and several other State of Idaho institutions.  Leases and other contracts are used to authorize revenue generating activities such as timber harvest, grazing, farming, mining, commercial use, residential use, and conservation in a prudent and sustainable manner.

Managing endowment trust lands is only part of our story. We also protect public resources such as water quality, fish, wildlife habitat, and recreation on public trust lands, and ensure the protection of water quality and other resources by overseeing forestry and mining practices across all ownerships in the state. We also work to reclaim abandoned mines in Idaho. One of our most important resource protection responsibilities is fire prevention and suppression.  We also provide assistance to landowners to manage their forestlands, work with communities to plant trees in urban settings, help keep working forests working through the Forest Legacy Program, and work with many partners to promote healthy forests on a landscape level. IDL also is the administrative arm of the Idaho Oil and Gas Conservation Commission.

Responsibilities:

(The Office Specialist 2 (OS2) classification is considered a general office support position and is used by many different state agencies. The duties and responsibilities of each OS2 position will differ slightly from agency to agency.)

  • Produce documents, letters, and reports using word processing software and equipment.
  • Schedule appointments.
  • Data entry.
  • Create and maintain files.
  • Greet or screen visitors and callers.
  • Provide answers for routine and non-routine questions regarding IDL procedures, policies, and programs which include; Private Forestry, Timber, Fire, Scaling, Lands- and Waterways.
  • Issue permits, compliances and clearances, ensuring that all paperwork and forms are complete and accurate prior to distribution.  Receive customer payments, provide receipts, and make daily bank deposits.
  • Perform a wide range of clerical and secretarial work using a variety of computer programs.
  • Create, review and process documents and records; ensure files are up to date and maintained.
  • Review documents from staff for composition, grammar, and punctuation.
  • Process in and outbound mail.
  • Maintain all common office areas and office equipment.
  • Provide exceptional customer service to teammates and stakeholders.

Minimum Qualifications:

  • Good knowledge of rules of effective business English language usage, spelling, punctuation and grammar.
  • Experience using alphabetical, numeric or subject filing systems to include determining file name, creating new files classifying, labeling, filing and retrieving; file retention following established retention policies.

Desired Qualifications:

  • Experience or willing to learn mapping software programs; ie: Google Earth, ArcGIS.
  • Experience using Microsoft Office Suite of programs; Word, Excel, Outlook and PowerPoint at an intermediate level.  Knowledge of Adobe Pro X, familiarity with Access.
  • Experience answering a multi-line business telephone using knowledge of business telephone procedures and etiquette
  • Experience reviewing documents for compliance with established procedures.
  • Experience collecting and organizing data; applying and explaining complex information.
  • Have a good understanding of computers, networks, printers, copiers and scanning; type 40 words per minute, and 10 key by touch
  • Some knowledge of basic bookkeeping and accounting practices.

Examination:  Education and Experience: Enter your responses to the questions in the space provided in the examination. You must have the minimum level of experience or education described for each question to qualify for this position. Scoring will be based on the information you provide. A minimum rating of 59 is needed to pass this examination. Notification of your test results will be available online when the review process is complete.

To preview the examination click on "Preview Exam" below. You will not be able to apply from this screen. If you wish to take the exam, click on the Apply Online button and follow the instructions provided.

How to Apply:

Click on the Apply Online button to the left and follow the instructions provided to complete the Application Checklist and Exam for this position. 

When completing your online application information, please select:

  • Department of Lands under "Agencies"
  • Full-time employment under "Job Type/Shift"
  • Kamiah under "Cities"

When updating your online application information, you must complete all items in the Application Checklist.  The items in the Application Checklist includes: Personal Information, Education, Work History, Cities, Agencies, Job type.  Without this information your name cannot be referred to the hiring agency.

Hiring Lists:

If your name has been certified to a hiring list for possible consideration, you will see it listed in the Hiring Lists section of your online application. Supervisors review application materials prior to scheduling interviews. Those applicants who will be offered an interview may receive a phone call, letter or email to schedule a time, be sure your contact information is up to date and accurate. Having your name certified to a hiring list is not a guarantee that you will be contacted for an interview, it simply means you are one of the applicants being considered.

Thank you for your interest in employment with the Idaho Department of Lands!


 

Preview Exam

Hiring is done without regard to race, color, religion, national origin, sex, age or disability. In addition, preference may be given to veterans who qualify under state and federal laws and regulations. If you need special accommodations to satisfy testing requirements, please contact the Division of Human Resources.