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People Making
A Difference!

Idaho
State Government

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Click Here!

Idaho Department of Juvenile Corrections

P.O. Box 83720
Boise, ID
83720-0285

WEBSITE:
http://www.idjc.idaho.gov/

If you have questions,
please contact us at:

(208) 334-5100 x419

 

EMAIL:
idjcjobs@idjc.idaho.gov

Click to Apply Online!
Click Here!

Office Specialist 2

Idaho Department of Juvenile Corrections

Open for Recruitment: July 10, 2017 - July 24, 2017
Announcement # 01239046416
Salary Range: $10.91 DOE -Plus Competitive Benefits!

Location(s): Twin Falls

Idaho Department of Juvenile Corrections

IDJC, District 5 Office in Twin Falls is now hiring for a full-time Office Specialist 2

Idaho Department of Juvenile Corrections is looking for an individual who has strong interpersonal skills and works well with minimum supervision. This Office Specialist 2 works in a smaller office environment and will be in charge of answering phones, greeting visitors, and working with the staff in this office. If this sounds like you please apply.

GENERAL INFORMATION:

  • This announcement will be used to fill a current vacancy in Twin Falls. If you have previously applied for this position and wish to be considered for the current vacancy, you must reapply under this announcement. Previous scores will not be used.
  • A complete criminal history background investigation including, but not limited to, the Idaho State Police Criminal Identification Bureau and the Idaho Department of Health and Welfare will be conducted on the successful applicant.
  • Idaho state employees enjoy a generous benefit program that includes health insurance, retirement, paid holidays and more. Click here for more information http://dhr.idaho.gov/benefits.html.

RESPONSIBILITIES:

  • This position provides clerical support for two Juvenile Service Coordinators (JSC), a District Liaison, anda Juvenile Justice Council.
  • Collaborates with the JSCs and other OS2s to process paperwork and set up an electronic file for juveniles committed to the custody of the Idaho Department of Juvenile Corrections
  • Collaborates with the JSC to obtain missing documents
  • Maintains the juvenile file for the duration of commitment
  • Proofreads reports and documents written by the JSC
  • Prepares and distributes juvenile-related documents and notices to community stakeholders
  • Maintains juvenile information and performs tasks in a juveniles management database
  • Maintains an Excel spreadsheet to track work flows and deadlines
  • Collaborates with the JSCs to ensure all progress reporting and paperwork is completed timely
  • Will interact with county partners and parents in the absence of other staff and will be able to provide needed information

As Referral Coordinator:

  • The OS2 sends referral information to potential providers
  • Completesrelated documentation and tasks to keep others informed of status
  • Works with the fiscal department to obtain placement contracts, and
  • As needed, collaborates with the legal department to obtain placement agreements with other states
  • Support for the District Liaison and Juvenile Justice Council includes:
  • Preparing correspondence
  • Assisting with collection of reports from counties andcompiling statistical data
  • Assisting in the processing of funding applications for services and training from various grants
  • Coordinating meetings and taking minutes following Robert's Rules of Order
  • Maintainingrecords of meetings and council business

Additional Duties Include:

  • Scheduling travel for staff
  • Managing the fleet of three state vehicles, including having them serviced and changing out the tires two times a year
  • Ordering office supplies and purchasing other needed items
  • Troubleshooting building maintenance issues

This position requires periodic day or overnight travel

MINIMUM QUALIFICATIONS:

  • Good knowledge of rules of effective business English usage, spelling, punctuation, and grammar.
  • Experience using alphabetical, numerical, or subject filing systems to include determining file names, setting up new files, classifying, labeling, filing, and retrieving.
  • Experience reviewing documents for compliance with established procedures.
  • Experience using a computer to enter and retrieve information.
  • Proficiency in Excel and Word
  • Experience answering a business telephone using knowledge of business telephone procedures and etiquette.

HIRING INFORMATION:
To be hired, candidates will have a history and background supportive of department mission goals and will be subject to:

Completing a Background Investigation Questionnaire

Having a federal and state criminal background check to include fingerprints

EXAMINATION:

Part 1 - Minimum Qualifications (Pass/Fail).

Part 2 - Multiple-Choice Written Exam (100%). If you meet the minimum qualifications as shown in Part 1, you will receive a Pass score and can then take Part 2 (the online written examination). You must receive a Pass on Part 1 and a minimum score of 60 on Part 2 in order to be put on the register for these positions. Both Part 1 and Part 2 must be completed by the closing date of this announcement. Notification of your test results will be available online once you have completed each part of the exam.
To preview the minimum qualifications screening exam (Part 1), click on the "Preview Exam" link below (you will not be able to answer the questions from this screen). If you wish to proceed, click on any Apply Online button and follow the instructions provided.

The multiple-choice written examination (Part 2) for this position can only be taken once every three months. Once you apply and take the exam, you can reapply when your score expires. At that time you will need to retake the written examination.
This is a timed exam. You will have 60 minutes to complete this exam. It is recommended that you do not start this exam if there is a chance you will be interrupted. Once you hit the start exam button, your time will continue to count down until your 60 minutes is up. If you do not complete the exam within the 60 minutes, you will have to wait until your three months is up before you can take the exam again.

TO APPLY:
Click on any Apply Online button to the left and follow the instructions provided to complete the Application Checklist and Exam for this position. If you are unable to use the Apply Online process, you must respond to the exam questions on this announcement and complete a State of Idaho Application.
When completing your online application information, please select:

Idaho Department of JuvenileCorrections under "Agencies"

Full - Time under "Job Type/Shift"

Twin Falls under "Cities"

Without this information, your name cannot be referred to the hiring Agency and Facility. You must complete all items in the Application Checklist under General Information and Optional Information. This includes: Personal Information, Education, Work History, Cities, Agencies, Job Type/Shift, Skills and Resume.

THANK YOU FOR YOUR INTEREST IN A CAREER WITH THE DEPARTMENT OF JUVENILE CORRECTIONS

 

 

Preview Exam

OVERTIME NOTICE:
At the discretion of the appointing authority, compensatory time off may be provided in lieu of overtime cash compensation.

Hiring is done without regard to race, color, religion, national origin, sex, age or disability. In addition, preference may be given to veterans who qualify under state and federal laws and regulations. If you need special accommodations to satisfy testing requirements, please contact the Division of Human Resources.