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People Making
A Difference!

Idaho
State Government

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Boise State University

1910 University Dr.
Boise, ID
83725

WEBSITE:
www.boisestate.edu/

If you have questions,
please contact us at:

(208) 426-1553

 

EMAIL:
employment@boisestate.edu

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Click Here!

Administrative Assistant 1 (171617)

Administrative Assistant 1

Boise State University

Open for Recruitment: January 10, 2018 - January 18, 2018
Announcement # 01235091405
Salary Range: $12.05 per hour -Plus Competitive Benefits!

Location(s): Boise


BOISE STATE UNIVERSITY

College of Business & Economics 


 

Position Overview

This position will be responsible for a variety of functions related to advising and student services within the College of Business and Economics. Responsibilities include, but are not limited to the following: act as the primary point of contact for COBE Advising and the alternate point of contact for the MBEB facility, manage events and calendars for all COBE Advisors, provide technical and administrative support to COBE Advising, assist in managing student employees, and complete all other duties as assigned.

This position is full-time, Monday – Friday, 8:00 AM to 5:00 PM.

The COBE Advising Administrative Assistant serves as the face of COBE Advising, and is often the first person students get to interact with from the College of Business and Economics; therefore, customer service skills must be exemplary in our rapidly moving office environment. Candidates must showcase reliability, excellent communication skills, attentiveness to detail, discreteness and confidentiality, etc.

Essential Duties and Responsibilities

  • Coordination of all administrative office functions and special projects (as assigned)

  • Research, analyze, and compile information to prepare reports, handle complaints, or resolve problems

  • Handle and observe all budget expenditures for 3 separate department IDs

  • Make and arrange all office purchases (from office supplies to travel)

  • Retain a good foundation of COBE knowledge to help answer basic/specific questions

  • Compose correspondence for supervisor (or other COBE Advising Staff members) on own initiative or from general instructions

  • Resolve issues that arise relating to customer service, budgets, scheduling, and special projects

  • Direct students/guests (as needed) to the appropriate department

  • Listen to student inquiries, respond timely and professionally, and transfer and/or escalate when appropriate

  • Communicate and coordinate schedules between students needing appointments, COBE Advising staff

  • Other duties as assigned

Minimum Qualifications

Good knowledge of office support functions including word processing, filing, composing a variety of business documents, reception, gathering and compiling data, and balancing and coordinating a workload for multiple projects.                                                                  

Examination:

Minimum Qualifications and Extra Credit. You must earn a minimum score of 20 in order to be put on the register for this position. Notification of your test results will be available online once you have completed each part of the exam.

How to Apply:

Click on any Apply Online button and follow the instructions provided.

When completing your online application information, please select:

  • Boise State University under "Agencies"
  • Full Time under "Job Type/Shift"
  • Boise under "Cities"

When updating your online application information, complete/update all items in the Application Checklist. (This includes: Personal Information, Education, Work History, Cities, Agencies and Job type.) Without this information your name cannot be referred to the hiring Agency. 

About Boise State University:

Boise State University is designated a doctoral research institution by the Carnegie Classification of Institutions of Higher Education, and currently has 11 doctoral programs. Powered by creativity and innovation, Boise State University stands uniquely positioned in Southwest Idaho as a metropolitan research university of distinction, located in the State’s population center and capital city. Enrollment is over 24,000 students. The Boise area is the heart of Southwest Idaho with excellent restaurants, theater, shopping, skiing, hiking, lakes, a choice of living in a beautiful city, with high quality schools and housing.

Boise State University is committed to increasing the diversity of its faculty, staff, students, and academic program offerings and to strengthening sensitivity to diversity throughout the institution. Boise State University is an affirmative action/equal opportunity employer, and applications from members of historically underrepresented groups are especially encouraged to apply. We are a welcoming campus that supports diversity and inclusion.

NOTICE: 

The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act) requires all colleges and universities that participate in federal financial aid programs to keep and disclose information about crime on and near their campuses to all job applicants. Click here to read the Boise State University Safety Report.

Background Investigations – Any offer of employment at Boise State University will be contingent upon the successful completion of a background investigation. To view the University’s full Background Investigations policy, please click here

Thank you for your interest in employment with
Boise State University!

 

Preview Exam

OVERTIME NOTICE:
At the discretion of the appointing authority, compensatory time off may be provided in lieu of overtime cash compensation.

Hiring is done without regard to race, color, religion, national origin, sex, age or disability. In addition, preference may be given to veterans who qualify under state and federal laws and regulations. If you need special accommodations to satisfy testing requirements, please contact the Division of Human Resources.