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People Making
A Difference!

Idaho
State Government

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Click Here!

Boise State University

1910 University Dr.
Boise, ID
83725

WEBSITE:
www.boisestate.edu/

If you have questions,
please contact us at:

(208) 426-1553

 

EMAIL:
employment@boisestate.edu

Click to Apply Online!
Click Here!

171050

Administrative Assistant 2

Boise State University

Open for Recruitment: September 12, 2017 - September 26, 2017
Announcement # 01231098322
Salary Range: $14.07 -Plus Competitive Benefits!

Location(s): Boise

Position Overview:

This position manages administrative and business functions for the Games, Interactive Media and Mobile (GIMM) program.  We are offering either a 9 month full time position for the academic year, or a part-time position for 12 months with flexible hours.   

The responsibilities for this position include providing exceptional customer support to internal and external customers, managing budgets, student peer mentor employees, communications, and support to a variety of GIMM projects and initiatives. The person in this role works with a variety of confidential and sensitive information, interacts with colleagues across the institution and beyond, and employs project management and interpersonal skills to contribute to an efficient, productive, and collegial environment. 

Duties and Responsibilities:

Monitor all GIMM program budgets (appropriated, local, and grants)

Authorize Expenditures, reconcile accounts, authorize budget transfers and set up new accounts

Advise the Director on a regular basis of budget and fiscal status, providing summaries and budget projections as needed

Represent GIMM on committees regarding HR, financials, and other business processes

Input and record financial transactions through the BSU Financial System, determine the appropriate account information (i.e., budget transfers, equipment requisitions, supply requisitions) and determining appropriate accounts to debit.

Manage all travel by GIMM faculty and staff using the online travel system including authorizations and reimbursements

Complete needed Human Resources forms and paperwork, including support for search committees, hiring student employees, and other routine personnel needs

Track software licensing and equipment needs for all GIMM labs, faculty, and student staff.  Initiates and coordinates updates as needed

Maintain inventory of existing lab equipment, office supplies and in consultation with the Director, purchase replacement supplies for GIMM program

Interpret and follow university policies and procedures to serve the needs of GIMM

Provide regular administrative support to the Director, faculty, and students of GIMM

Provide a first point of contact for inquiries, data requests, and issues related to GIMM

Manage the GIMM Director’s calendar

Provide coordination and administrative support for office projects and initiatives, to include scheduling meetings/trainings, and assisting in the preparation of agendas


Minimum Qualifications: 

Good knowledge of: office support functions including word processing; filing; composing a variety of business documents; reception; and researching, compiling, and summarizing data for reports. 

Experience: interpreting, applying and explaining complex information such as regulations, policies or services; independently solving problems/performing liaison activities in a work setting; coordinating activities requiring complex arrangements.

Examination:

You must receive a minimum score of 70 to pass the exam. To preview the exam click on the "Preview Exam" link below (you will not be able to answer the questions from this screen). If you wish to proceed, click on any Apply Online button and follow the instructions provided.

How to Apply:

Click on any Apply Online button and follow the instructions provided.  

When completing your online application information, please select:

  • Boise State University under "Agencies"
  • Temporary under "Job Type/Shift"
  • Boise under "Cities"

When updating your online application information, complete/update all items in the Application Checklist. (This includes: Personal Information, Education, Work History, Cities, Agencies and Job type.) Without this information your name cannot be referred to the hiring Agency.

NOTICE: 

The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act) requires all colleges and universities that participate in federal financial aid programs to keep and disclose information about crime on and near their campuses to all job applicants. Click here to read the Boise State University Safety Report.

Thank you for your interest in employment with
Boise State University!

 

Preview Exam

OVERTIME NOTICE:
At the discretion of the appointing authority, compensatory time off may be provided in lieu of overtime cash compensation.

Hiring is done without regard to race, color, religion, national origin, sex, age or disability. In addition, preference may be given to veterans who qualify under state and federal laws and regulations. If you need special accommodations to satisfy testing requirements, please contact the Division of Human Resources.