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People Making
A Difference!

Idaho
State Government

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Boise State University

1910 University Dr.
Boise, ID
83725

WEBSITE:
www.boisestate.edu/

If you have questions,
please contact us at:

(208) 426-1553

 

EMAIL:
employment@boisestate.edu

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Click Here!

Administrative Assistant 2 - LSA, 180052

Administrative Assistant 2

Boise State University

Open for Recruitment: January 12, 2018 - January 22, 2018
Announcement # 01231049346
Salary Range: $14.07 -$16.88 per hour -Plus Competitive Benefits!

Location(s): Boise

The Center for School Improvement & Policy Studies (CSI&PS) is recruiting an Administrative Assistant II to assist with the operational and logistical support of multiple sponsored projects.

This is a full time (40 hours per week), limited service appointment (LSA). What is Limited Service? The length of limited service appointments are determined by the availability of funds such as grants and/or timeframes such as pilot projects or program termination.  Appointments to a limited service position have permanent classified status (with limited layoff rights) after successful completion of entrance probation and shall receive, no later than the date of hire, a written agreement describing the non-career nature of the job and the duration of employment.

Purpose of this position: To perform a wide variety of secretarial support and administrative functions related to the operation of the Center for School Improvement and Policy Studies (CSl&PS) Special Education Support and Technical Assistance (SESTA) project in partnership with the State Department of Education; collect and prepare complex and detailed information and data for project reports, and provide high level oversight of the budget and expenses. This individual will be required to operate at a high level, and work independently as a liaison for 6 instructional coordinators, the Technical Assistance Coordinator, the Associate Director of Operations, the Associate Director of Technical Assistance, BSU and SOE administration, temporary work-study employees, and external organizational customers.

Primary Responsibilities Include (but are not limited to):
·        
Submit travel authorizations and expense reports in compliance with University procedures.

·         Make purchases, including travel arrangements and office supplies, in accordance with p-card and purchasing policies, complete reconciliation.

·         Schedule and coordinate arrangements for on site and off site meetings and conferences, to include facilities, equipment, and minutes/verbatim transcripts.

·         Initiate and facilitate the contracting process with venues, consultants, and independent contractors.

·         Record minutes of staff and committee meetings and compose summaries for state- and project-level reports.

·         Greet visitors, handle incoming calls and route written, phone or remote communications to appropriate staff.

·         Provide timely and accurate information to constituents regarding training and technical projects.

·         Enter requisitions and print out monthly ledgers, using Oracle Financials Cloud system.

·         Manage budget of multiple accounts: salaries, benefits, travel, capital outlay and operating expenses.

·         Compile and prepare detailed progress reports for grant-funded activities.

·         Maintain current files and create new files as needed for documentation and project functions.

·         Interview, assist in hiring and supervising student employees.

Minimum Qualifications:

  • Good knowledge of office support functions including word processing; filing; composing a variety of business documents; reception; and researching, compiling, and summarizing data for reports.
  • Experience interpreting, applying and explaining complex information such as regulations, policies or services; independently solving problems/performing liaison activities in a work setting; coordinating activities requiring complex arrangements.

Preferred Qualifications:

  • Excellent attention to detail.
  • Excellent written communication and oral communication skills.
  • Exemplary customer service skills.
  • Experience analyzing information and researching a variety of complex sources to identify and resolve problems and issues.
  • Experience interpreting, explaining, and applying laws, regulations, and complex policies for multiple programs.
  • Experience setting priorities for own projects within the general framework of given deadlines.
  • Previous University experience preferred, but not required.

Examination:

You must receive a minimum score of 34 in order to pass the exam. Notification of your test results will be available online once you have completed each part of the exam. “Prove It” exams may be required as part of the interviewing process.

To preview the exam, click on the "Preview Exam" link below (you will not be able to answer the questions from this screen). If you wish to proceed, click on any Apply Online button and follow the instructions provided.

How to Apply:

Click on any Apply Online button and follow the instructions provided to complete the Application Checklist and exam.

When completing your online application information, please select:

  • Boise State University under "Agencies"
  • Limited Service Appointment under "Job Type/Shift"
  • Boise under "Cities"

If you are not willing to work statewide, please do not select statewide when choosing the cities in which you are willing to work. Choose only the cities and agencies where you would be willing to accept employment.

When updating your online application information, complete/update all items in the Application Checklist. (This includes: Personal Information, Education, Work History, Cities, Agencies and Job type.) Without this information your name cannot be referred to the hiring Agency.

Length of limited service appointments are determined by the availability of funds such as grants and/or timeframes such as pilot projects or program termination.  Appointments to a limited service position have permanent classified status (with limited layoff rights) after successful completion of entrance probation and shall receive, no later than the date of hire, a written agreement describing the non-career nature of the job and the duration of employment.  Updated agreements are required every two (2) years.

NOTICE: AA/EEO Statement – Boise State University is an affirmative action, equal opportunity employer. Boise State University is building a culturally diverse faculty and staff and strongly encourages applications from women, minorities, individuals with disabilities and covered veterans. As a federal contractor, the University will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. View Boise State’s complete Pay Transparency Policy Statement.

 

 

If you require an accommodation to complete this application, please contact Human Resources at 208-426-1616.

 

Background Investigations – Any offer of employment at Boise State University will be contingent upon the successful completion of a criminal background investigation and may require a credit and/or motor vehicle background investigation depending on the position. Click here to view the University’s full Background Investigations policy.

 

Drug-Free Workplace – It is the policy of Boise State University to maintain a drug-free workplace and campus. Click here for more information about the University’s Drug-Free Workplace policy.

 

Boise State University is a SMOKE FREE campus. Click here to visit the University’s Smoke-Free Campus Website.

 

Jeanne Clery Statement: Notice of Availability of Annual Security and Fire Safety Report

 

The Boise State University 2016 Annual Security and Fire Safety Report is provided to students, faculty, staff, and the public as part of the University’s commitment to safety and security on campus, and in compliance with the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act. Copies of the report may also be requested through the Campus Security and Police Services located at 2245 University Drive, Boise, Idaho 83706, by calling (208) 426-6911, or sending an email to policeuniversitysecurity@boisestate.edu.

 

The 2016 Annual Security and Fire Safety Report for Boise State University is now available online at: https://security.boisestate.edu/wp-content/blogs.dir/1/files/2010/09/2016-Annual-Security-and-Fire-Safety-Report.pdf

 

The report includes statistics for the previous three years concerning reported crimes that occurred on-campus; in certain off-campus buildings or property owned or controlled by Boise State; and on public property within, or immediately adjacent to and accessible from the campus. It also includes the annual fire safety report and institutional policies concerning campus security, such as policies for sexual assault, drug and alcohol use, and other matters.

 

 


Thank you for your interest in employment with
Boise State University!

 

Preview Exam

OVERTIME NOTICE:
At the discretion of the appointing authority, compensatory time off may be provided in lieu of overtime cash compensation.

Hiring is done without regard to race, color, religion, national origin, sex, age or disability. In addition, preference may be given to veterans who qualify under state and federal laws and regulations. If you need special accommodations to satisfy testing requirements, please contact the Division of Human Resources.