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People Making
A Difference!

Idaho
State Government

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Click Here!

Department of Lands

300 N. 6th Street, P.O. Box 83720
Boise, Idaho
83720-0050

WEBSITE:
www.idl.idaho.gov/

If you have questions,
please contact us at:

(208) 334-0205

EMAIL:
Careers@idl.idaho.gov

Click to Apply Online!
Click Here!

Administrative Assistant 2

Department of Lands

Open for Recruitment: June 15, 2017 - July 3, 2017
Announcement # 01231024500
Salary Range: $16.00 - 17.50 per hour -Plus Competitive Benefits!

Location(s): Boise

The Department of Lands has an opening for an Administrative Assistant 2 in our Lands and Waterway Division located at the Boise Director's Office.

This announcement is for the current opening at IDL only.  If you want to be considered for this opening, you need to apply under this announcement as it will not be merged with any other Administrative Assistant 2 announcements. 

Become part of an organization where you will work with dedicated people who are committed and skilled in managing and protecting Idaho’s natural resources.

The Idaho Department of Lands (IDL) believes in its employees and values stewardship, service, accountability and cohesiveness. Our goals emphasize our people and processes, financial stewardship, and customer focus.  We strive for a culture in which leadership equips, entrusts and expects employees to make decisions in fulfillment of our mission.  View our Strategic Plan here.

Under the direction of the Idaho State Board of Land Commissioners, IDL manages more than 2.4 million acres of state endowment trust land under a constitutional mandate to produce maximum long-term financial returns for public schools and several other State of Idaho institutions.  Leases and other contracts are used to authorize revenue generating activities such as timber harvest, grazing, farming, mining, commercial use, residential use, and conservation in a prudent and sustainable manner.

Managing endowment trust lands is only part of our story. We also protect public resources such as water quality, fish, wildlife habitat, and recreation on public trust lands, and ensure the protection of water quality and other resources by overseeing forestry and mining practices across all ownerships in the state. We also work to reclaim abandoned mines in Idaho. One of our most important resource protection responsibilities is fire prevention and suppression.  We also provide assistance to landowners to manage their forestlands, work with communities to plant trees in urban settings, help keep working forests working through the Forest Legacy Program, and work with many partners to promote healthy forests on a landscape level. IDL also is the administrative arm of the Idaho Oil and Gas Conservation Commission.

Responsibilities:

  • Perform complex secretarial, office administration, and public relations assignments.
  • Coordinate administrative activities requiring frequent contact with executives, the public, other agencies and governmental officials.
  • Function independently, exercising discretion in applying policies and procedures and using extensive knowledge of department programs.
  • Research, analyze and compile information to prepare reports, handle complaints or resolve problems.
  • Compose correspondence for supervisor on own initiative or from general instructions and format/type a variety of executive, sensitive, confidential, official and/or legal documents.
  • Review and verify accuracy of financial and reimbursement documents.
  • Supervise other staff.
  • Handle sensitive information related to personnel matters.

Minimum Qualifications:

  • Good knowledge of office support functions including word processing; filing; composing a variety of business documents; reception; and researching, compiling, and summarizing data for reports.
  • Experience interpreting, applying and explaining complex information such as regulations, policies or services; independently solving problems/performing liaison activities in a work setting; coordinating activities requiring complex arrangements.

Desired Qualifications:

  • Experience with word processing software (such as Microsoft Word) and equipment at the rate of 40 wpm or more and produce merged documents, specialized tables, reports (columns), correspondence, forms (creating and using templates), and graphics.
  • Ability to keyboard/type at the rate of 50 net wpm or more.
  • One year of experience using spreadsheet software such as Microsoft Excel to create and modify electronic worksheets and design and print graphs. Includes complex data analysis using tools such as Pivot tables.
  • Two years of full-time work experience of organizational awareness within an organization.
  • Two years of work experience serving as an active team member on several long-term projects each lasting two or more months.
  • Experience with public relations, supporting upper level management and handling confidential and sensitive information.
  • One year of work experience using presentation software such as Microsoft Publisher and PowerPoint.
  • Some travel required - less than 10%.

Examination:  Education and Experience: Enter your responses to the questions in the space provided in the examination. You must have the minimum level of experience or education described for each question to qualify for this position. Scoring will be based on the information you provide. A minimum rating of 56 is needed to pass this examination. Notification of your test results will be available online when the review process is complete.

To preview the examination click on "Preview Exam" link below. You will not be able to apply from this screen. If you wish to take the exam, click on the Apply Online button and follow the instructions provided.

How to Apply:

Click on the Apply Online button to the left and follow the instructions provided to complete the Application Checklist and Exam for this position. 

When completing your online application information, please select:

  • Department of Lands under "Agencies"
  • Full-time employment under "Job Type/Shift"
  • Boise under "Cities"

When updating your online application information, you must complete all items in the Application Checklist.  The items in the Application Checklist includes: Personal Information, Education, Work History, Cities, Agencies, Job type.  Without this information your name cannot be referred to the hiring agency.

Thank you for your interest in employment with the Idaho Department of Lands!

 

Preview Exam

Hiring is done without regard to race, color, religion, national origin, sex, age or disability. In addition, preference may be given to veterans who qualify under state and federal laws and regulations. If you need special accommodations to satisfy testing requirements, please contact the Division of Human Resources.