Interested in being notified by email next time the state of Idaho recruits under this classification? Subscribe to this job classification by using our automatic job notification system. We will then e-mail you alerts anytime the state recruits for the specified job.

Have a friend or colleague that might be interested in this job? Use our email a friend feature to notify them.

Return to Previous Page       Printer Friendly Version

 

People Making
A Difference!

Idaho
State Government

Click to Apply Online!
Click Here!

Boise State University

1910 University Dr.
Boise, ID
83725

WEBSITE:
www.boisestate.edu/

If you have questions,
please contact us at:

(208) 426-1553
 

EMAIL:
employment@boisestate.edu

Click to Apply Online!
Click Here!

170599

Administrative Assistant 2

Boise State University

Open for Recruitment: June 14, 2017 - June 28, 2017
Announcement # 01231018886
Salary Range: $14.07 per hour -Plus Competitive Benefits!

Location(s): Boise


BOISE STATE UNIVERSITY

College of Engineering


This position is critical to support the Computer Science department as student enrollments are increasing and additional faculty positions are being added. If this position remains vacant, the CS administrative office's ability to advise and assist students and faculty will be severely inadequate and greatly impact the quality and timeliness of support for students and faculty this year.

Essential Duties and Responsibilities:

  • Perform complex secretarial, office administration, and public relations assignments.
  • Respond to inquiries and explain university and department services, policies, and procedures to faculty, students and the public.
  • Function independently, exercising discretion in applying policies and procedures and using extensive knowledge of department programs.
  • Research, analyze and compile information to prepare reports, handle complaints or resolve problems.
  • Maintain and handle sensitive information related to student matters.
  • Collaborate with other administrative support staff to implement department directives and to complete large projects.
  • Assist with hiring processes for faculty, staff and students
  • Purchase and order supplies and other inventory needed.
  • Responsible for financial transactions such as reconciling credit card purchases.
  • Coordinate faculty and student travel arrangements.
  • Compose meeting minutes and other documents.
  • Assist with course scheduling.
  • Provide basic student advising.

MINIMUM QUALIFICATIONS:

  • Good knowledge of office support functions including word processing; filing; composing a variety of business documents; reception; and researching, compiling, and summarizing data for reports.
  • Experience interpreting, applying and explaining complex information such as regulations, policies or services; independently solving problems/performing liaison activities in a work setting; coordinating activities requiring complex arrangements.

PREFERRED QUALIFICATIONS:

  • Excellent attention to detail.
  • Conversant written communication and oral communication skills.
  • Exemplary customer service skills; ability to de-escalate tension.
  • Experience analyzing information and researching a variety of complex sources to identify and resolve problems and issues.
  • Experience interpreting, explaining, and applying laws, regulations, and complex policies for multiple or highly specialized programs.
  • Experience setting priorities for own projects within the general framework of given deadlines.
  • Ability to work closely and well with others in a fun and fast-paced office environment.
  • Experience with Microsoft Office applications, particularly Excel, and Google Apps.
  • Ability to assist with management of web pages and social media sites.
  • Ability to accurately gather and compile data and prepare reports using relational database such as PeopleSoft.
  • Interest in the local technology industry and playing an important role in it.

Examination:

Minimum Qualifications and Extra Credit. You must earn a minimum score of 64 in order to be put on the register for this position. Notification of your test results will be available online once you have completed each part of the exam.

How to Apply:

Click on any Apply Online button and follow the instructions provided.

When completing your online application information, please select:

  • Boise State University under "Agencies"
  • Full Time under "Job Type/Shift"
  • Boise under "Cities"

When updating your online application information, complete/update all items in the Application Checklist. (This includes: Personal Information, Education, Work History, Cities, Agencies and Job type.) Without this information your name cannot be referred to the hiring Agency. 

About Boise State University:

Boise State University is designated a doctoral research institution by the Carnegie Classification of Institutions of Higher Education, and currently has 11 doctoral programs. Powered by creativity and innovation, Boise State University stands uniquely positioned in Southwest Idaho as a metropolitan research university of distinction, located in the State’s population center and capital city. Enrollment is over 24,000 students. The Boise area is the heart of Southwest Idaho with excellent restaurants, theater, shopping, skiing, hiking, lakes, a choice of living in a beautiful city, with high quality schools and housing.

Boise State University is committed to increasing the diversity of its faculty, staff, students, and academic program offerings and to strengthening sensitivity to diversity throughout the institution. Boise State University is an affirmative action/equal opportunity employer, and applications from members of historically underrepresented groups are especially encouraged to apply. We are a welcoming campus that supports diversity and inclusion.

NOTICE: 

The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act) requires all colleges and universities that participate in federal financial aid programs to keep and disclose information about crime on and near their campuses to all job applicants. Click here to read the Boise State University Safety Report.

Background Investigations – Any offer of employment at Boise State University will be contingent upon the successful completion of a background investigation. To view the University’s full Background Investigations policy, please click here

Thank you for your interest in employment with
Boise State University!

 

Preview Exam

OVERTIME NOTICE:
At the discretion of the appointing authority, compensatory time off may be provided in lieu of overtime cash compensation.

Hiring is done without regard to race, color, religion, national origin, sex, age or disability. In addition, preference may be given to veterans who qualify under state and federal laws and regulations. If you need special accommodations to satisfy testing requirements, please contact the Division of Human Resources.