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People Making
A Difference!

Idaho
State Government

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Department of Agriculture

P.O. Box 790, 2270 Old Penitentiary Road
Boise, Idaho
83701-0790

WEBSITE:
http://www.agri.idaho.gov/

If you have questions,
please contact us at:

(208) 332-8520

 

EMAIL:
jobs@isda.idaho.gov

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Click Here!

FSMA Administrative Assistant 2

Administrative Assistant 2

Department of Agriculture

Open for Recruitment: November 9, 2017 - November 22, 2017
Announcement # 01231011937
Salary Range: $15.95 per hour -Plus Competitive Benefits!

Location(s): Boise

"Serving consumers and agriculture by safeguarding the public, plants, animals and the environment through education and regulation."

The Idaho State Department of Agriculture is currently recruiting for an Administrative Assistant 2 for the Food Safety Modernization Act (FSMA) Program.  

Key Responsibilities:

  • Answers general program questions and redirect calls when necessary;   
  • Sends requested information via email and mail, as requested to new applicants;
  • Updates the FSMA database with new farm information and inform program manager and inspector of the new farm operations;
  • Becomes familiar with program and develops ability to answer basic programmatic questions;
  • Saves emailed documentation to appropriate folders and forwards to the appropriate programmatic personnel;
  • Creates and maintains electronic filing system;
  • Supports program in administrative tasks related to the FSMA program.  This includes:
    • Provides administrative support to programmatic staff which entails typing correspondences, assembling reports, conducting research, compiling information for speeches and conferences, drafting speeches, preparing presentations, making travel arrangements, scheduling calendars, writing letters and articles, proofreading and editing correspondence, and any other tasks assigned;
    • Assists with in-state and out-of-state travel arrangements for personnel including booking hotel, flight, and rental car reservations;
    • Processes expenditure vouchers and P-card transactions using the Statewide Accounting System;
    • Coordinates the purchase of supplies, equipment, and services for the program and staff;
    • Creates system to monitor and maintain staff training requirements including annual employee training updates and tracking training to ensure all employees are up to date with FDA required training;
    • Schedules training for program employees;
    • Supports program for all compliance tracking;
    • Assists in inspection preparations;
    • Reviews letters and reports for errors and/or formatting prior to completion and mailing;
    • Assists in scheduling and preparing for meetings and hearings;
    • Records, transcribes, distributes and maintains records of meetings and hearings;
    • Creates and maintains filing system;
    • Distributes program staff mail;
    • Assists in the planning, preparing, and set up of Produce Safety Alliance Trainings;
    • Helps create postcard mailings, educational handouts, reminder notices, and other outreach materials as required;
    • Helps research questions and assists program employees in looking up information;
    • Prepares and processes invoices;
    • Assists in preparing information for public records requests;
    • Completes other tasks as needed; and
    • Special projects as assigned.

Minimum Qualifications: These qualifications are mandatory requirements.

  • Good knowledge of: office support functions including word processing; filing; composing a variety of business documents; reception; and researching, compiling, and summarizing data for reports.
  • Experience: interpreting, applying and explaining complex information such as regulations, policies or services; independently solving problems/performing liaison activities in a work setting; and coordinating activities requiring complex arrangements.

Desirable Qualifications: These qualifications are not required; however, if you have the related background it may increase your score.

  • Experience using Microsoft Publisher, or similar program, in designing informational/educational materials.
  • Proficiency in Microsoft Excel.

Temporary appointments from this announcement, serving at least one thousand forty (1,040) hours of continuous service, may be hired as an entrance probationary employee without further examination for the same classification and location as announced.


Examination: Education and Experience. Enter your responses to the questions in the space provided in the examination. You must have the minimum level of experience or education described for each question to qualify for this position. Scoring will be based on the information you provide.  You must receive a minimum score of 40 to pass the exam. To preview the exam click on the "Preview Exam" link below (you will not be able to answer the questions from this screen). If you wish to proceed, click on any Apply Online button and follow the instructions provided. 


How to Apply: Click on the Apply Online button to the left and follow the instructions provided to complete the Application Checklist and Exam for this position. When completing your online application information, please select/add: 

  • Department of Agriculture under "Agencies"
  • Full-time employment under "Job Type/Shift"
  • Boise under "Cities"

When updating your online application information, you must complete/update all items in the Application Checklist. Without this information, your name cannot be referred to the hiring agency. Items in the Application Checklist to include:

  • Personal Information
  • Education
  • Work History
  • Cities
  • Agencies
  • Job type

Candidates who reach the final hiring stage will be required to participate in a criminal background check.  Having a criminal record will not automatically eliminate applicants from consideration, but may be considered as part of the hiring process.


Thank you for your interest in the Department of Agriculture!


 

Preview Exam

OVERTIME NOTICE:
At the discretion of the appointing authority, compensatory time off may be provided in lieu of overtime cash compensation.

Hiring is done without regard to race, color, religion, national origin, sex, age or disability. In addition, preference may be given to veterans who qualify under state and federal laws and regulations. If you need special accommodations to satisfy testing requirements, please contact the Division of Human Resources.