Interested in being notified by email next time the state of Idaho recruits under this classification? Subscribe to this job classification by using our automatic job notification system. We will then e-mail you alerts anytime the state recruits for the specified job.

Have a friend or colleague that might be interested in this job? Use our email a friend feature to notify them.

Return to Previous Page       Printer Friendly Version


People Making
A Difference!

State Government

Click to Apply Online!
Click Here!

Boise State University

1910 University Dr.
Boise, ID


If you have questions,
please contact us at:

(208) 426-1553


Click to Apply Online!
Click Here!

Technical Records Specialist 1

Boise State University

Open for Recruitment: March 20, 2017 - April 3, 2017
Announcement # 01104022249
Salary Range: $11.70 per hour -Plus Competitive Benefits!

Location(s): Boise

Admissions Office

The person in this position is responsible for using a student information system and document imaging system to update applicant records and determine admissibility in accordance with The State of Idaho and Boise State admissions policies. The successful candidate will manage simultaneous application processing workflows in a timely manner. This person will also respond to or make requests for information regarding applications. In addition, this position is responsible for previewing admission applications and materials submitted by applicants seeking undergraduate admission to Boise State University.

Essential Duties & Responsibilities:

  • In a high-volume and fast-paced environment this individual reviews undergraduate applications for admission, requests additional materials, and makes admissions decisions in a timely manner.
  • Determines and orders the appropriate admissions letters to go out to applicants based on where they are in the application process.
  • Reviews and processes semester-switch requests, which consists of using policy to determine eligibility of requesting students, and manually updating students applications.
  • Keeps thorough and clear notes and documentation about responsibilities, processes and decisions made.
  • On a weekly basis, uses queries provided by the Office Services Supervisor and/or the Admissions Systems Team to cleanup and maintain students’ records and information in the database, document imaging system and application software.
  • Communicates regularly with Enrollment Counselors and other campus partners about the status of a student’s application.
  • During busy times or when it is needed, the technical records specialist 1 enters data from transcripts into PeopleSoft, insuring that all information is correct.
  • Uses pre-built spreadsheets to calculate the high school and transfer GPA of incoming students.

Minimum Qualifications:

Experience: monitoring a records system to identify and correct errors; researching a variety of sources to resolve problems; interpreting, explaining and applying regulations, laws, or complex policies to carry out assignments; entering and retrieving data using a computerized records system.

Preferred Qualifications:

  • One-year experience using a database to enter, maintain and manipulate records.
  • One-year experience with software applications commonly used for business requirements (email, word processing, Google suite of applications, etc.)
  • A demonstrated ability to work effectively in a fast-paced environment and with a diverse range of people.
  • A high degree of professionalism and dependability.
  • Excellent written and oral communication skills.
  • Experience working in a technical or processing capacity in a college admissions office.

You must score a minimum rating of 20 on the exam which will assess whether you meet the minimum qualifications for this position. There are also extra credit questions which, depending on your answer, may improve your overall exam score. Your resume and work history must support the answers you provide. Notification of your test results will be available online.

How to Apply:

Click on any Apply Online button and follow the instructions provided.

When completing your online application information, please select:

  • Boise State University under "Agencies"
  • Full Time under "Job Type/Shift"
  • Boise under "Cities"

When updating your online application information, complete/update all items in the Application Checklist. (This includes: Personal Information, Education, Work History, Cities, Agencies and Job type.) Without this information your name cannot be referred to the hiring Agency.


The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act) requires all colleges and universities that participate in federal financial aid programs to keep and disclose information about crime on and near their campuses to all job applicants. Click here to read the Boise State University Safety Report.

Background Investigations – Any offer of employment at Boise State University will be contingent upon the successful completion of a background investigation. To view the University’s full Background Investigations policy, please click here

Thank you for your interest in employment with
Boise State University!


Preview Exam

At the discretion of the appointing authority, compensatory time off may be provided in lieu of overtime cash compensation.

Hiring is done without regard to race, color, religion, national origin, sex, age or disability. In addition, preference may be given to veterans who qualify under state and federal laws and regulations. If you need special accommodations to satisfy testing requirements, please contact the Division of Human Resources.