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Soil and Water
Conservation
Commission

People Making
A Difference!

Idaho
State
Government

Click to Apply Online!
Click Here!

PO Box 83720
Boise, ID  83720-0066

WEBSITE:
www.swc.idaho.gov/ 

If you have questions,
please contact us at:

(208) 334-2263

FAX:
(208) 854-3088

EMAIL:
idhr@dhr.idaho.gov

Click to Apply Online!
Click Here!

Technical Records Specialist 2

Soil and Water Conservation Commission

Open for Recruitment: April 14, 2017 - May 5, 2017
Announcement # 01103080591
Salary Range: $16.00 - $20.60 per hour -Plus Competitive Benefits!

Location(s): Boise

General Information:

Provides technical support for programs and organizational activities to convey information, determine compliance, and resolve controversial situations; acts as resident expert in the implementation and maintenance of technical program guidelines; serve as backup to Administrative Assistant under the supervision of the Fiscal and HR Manager; performs related work.

Principal Accountabilities:

  • Provide administrative services supporting conservation districts' voluntary conservation efforts. Assist in the evaluation, award, and documentation of the delivery of technical and financial assistance, and capacity building under Idaho Code Title 22 Chapter 27 and related statutes and Rules. Demonstrate judgment, discretion, and interpretation of a variety of complex guideline policies and procedures and assist district personnel to comply with them.
  • Conduct district outreach and relations activities including collection, review, and website posting of all required district documents, summarize annual district performance reports into fact sheets for distribution, attend Division meetings and events as requested (some travel required), maintain program statistics for periodic agency reports, conduct surveys and compile reports, conduct outreach to district supervisors and staff on regular basis to build support and satisfaction with the agency.
  • Assist with annual District Allocations: oversee collection of annual reports, verify matching documentation, assist with distribution of funds, prepare and distribute committee materials.
  • Oversee contracting, administration, and reporting of federal technical assistance agreement with NRCS to provide administrative and other support to field offices in Idaho by soil and water conservation districts.
  • Serve as backup to Administrative Assistant.
  • Support agency incentive and comprehensive conservation programs. Provide services and programs as outlined in Idaho Code and Rules. Support services and programs in a fiscally prudent, inclusive, and transparent manner.
    • Total Maximum Daily Load Program (TMDL).  Assist in gathering data for reporting and public information purposes.
    • CREP Assist with recordkeeping and documentation, mailings, maintain spreadsheets and databases, public outreach.

Minimum Qualifications:

This position requires one year of work experience in each of the following:

  • Monitoring record systems to identify and correct errors
  • Interpreting, explaining, and applying laws, regulations, and complex policies for multiple or highly specialized programs
  • Analyzing information and researching a variety of sources to identify and resolve problems or issues
  • Dealing with individuals from varying cultural and socioeconomic backgrounds in stressful situations
  • Composing and proofreading business correspondence

You must also have six months of work experience:

  • Entering and retrieving data using a computerized record system 

You must pass a background check.

The following specialty areas are required for this position:

  • At least one year of experience storing, retrieving, and compiling information in a report format using database software
  • At least one year of experience using spreadsheet software to create and modify electronic worksheets and design and print graphs
  • At least six (6) months of work experience working with sensitive or restricted data such as financial, personal, and/or medical with the responsibility to protect the confidentiality of that information
  • Ability to operate word processing software (such as Microsoft Word) and equipment at the rate of 40 wpm or more and produce merged documents, specialized tables, reports (columns), correspondence, forms (creating and using templates), and graphics
  • At least one year of work experience using presentation software such as Microsoft Publisher and PowerPoint

Preferred Qualifications:

  • Familiarity with or experience working with soil and water conservation districts, the Commission, and the Natural Resources Conservation Service 
  • Familiarity with, or experience in, Agriculture 
  • Experience with State of Idaho statutes and rules governing administrative and fiscal programs
  • Experience developing and making public presentations
  • Experience developing technical reports and correspondence
  • Valid driver's license

Examination:

Part 1 - Minimum Qualifications (Pass/Fail). Part 2 - Multiple-Choice Written Exam (100%). If you meet the minimum qualifications as shown in Part 1, you will receive a Pass score and can then take Part 2 (the online written examination). You must receive a Pass on Part 1 and a minimum score of 60 on Part 2 in order to be put on the register for these positions. Both Part 1 and Part 2 must be completed by the closing date of this announcement.  Notification of your test results will be available online once you have completed each part of the exam.

To preview the minimum qualifications screening exam (Part 1), click on the "Preview Exam" link below (you will not be able to answer the questions from this screen). If you wish to proceed, click on any Apply Online button and follow the instructions provided.

The multiple-choice written examination (Part 2) for this position can only be taken once every three months. Once you apply and take the exam, you can reapply when your score expires. At that time you will need to retake the written examination.

Please do not attempt to take the exam using a phone or tablet, as those devices are not currently supported.

This is a timed exam.  You will have 60 minutes to complete this exam.  It is recommended that you do not start this exam if there is a chance you will be interrupted.  Once you hit the start exam button, your time will continue to count down until your 60 minutes is up.   If you do not complete the exam within the 60 minutes, you will have to wait until your three months is up before you can take the exam again.

View Sample Written Exam Questions

How to Apply:

Click on any Apply Online button and follow the instructions provided to complete the Application Checklist, the minimum qualifications screening exam (Part 1), and the online multiple-choice written exam (Part 2) for this position.

When completing your online application information, please select:

  • Soil and Water Conservation District under "Agencies"
  • Full-Time under "Job Type/Shift"
  • Boise under "Cities"

 

Preview Exam

OVERTIME NOTICE:
At the discretion of the appointing authority, compensatory time off may be provided in lieu of overtime cash compensation.

Hiring is done without regard to race, color, religion, national origin, sex, age or disability. In addition, preference may be given to veterans who qualify under state and federal laws and regulations. If you need special accommodations to satisfy testing requirements, please contact the Division of Human Resources.