State of Idaho Idaho Department of Labor
Idaho Department of Labor
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Quarterly Census of Employment & Wages

Frequently Asked Questions

 

What is Quarterly Census of Employment & Wages?
Where does the data come from?
Who is covered under Idaho’s unemployment insurance laws?
Are there any exclusion from paying unemployment insurance coverage?
What is NAICS?
How is a code assigned?
What is the Annual Refiling Survey?
What is the Touch-Tone Response System?
How can I compare industry employment concentrations in different areas of the United States?

  

 

 
The Quarterly Census of Employment and Wages is a federal and state cooperative program that compiles employment and wage data for workers covered by Idaho’s unemployment insurance laws and federal civilian workers covered by Unemployment Compensation for Federal Employees.
 
The census program produces publicly-available files on the number of establishments, monthly employment, total quarterly wages, and taxable wages and employer contributions. It is the most complete source of these types of data.
 
For more information please visit http://www.bls.gov/cew/
 
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There are two sources - the Idaho Department of Labor and the Bureau of Labor Statistics.
 
The Idaho Department of Labor collects employment and wage data from employers on the Quarterly Contribution Report they file with their quarterly unemployment insurance tax payments. This includes employers with multiple work sites and some federal government employers.
 
The Bureau of Labor Statistics’ Electronic Data Interchange Centercollects employment and wage data from large multi–establishment and federal employers that cross state boundaries.
 
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Idaho’s unemployment insurance program was first instituted during the Great Depression as part of a national program to provide temporary financial assistance to eligible unemployed workers. Nationally, each state’s unemployment insurance program is administrated by a State Employment Security Agency under state law but subject to minimum federal standards.
 
Unemployment insurance laws cover 98 percent of nonfarm wage and salary employment and approximately 96 percent of the wage and salary civilian labor force.
 
Under Idaho’s unemployment insurance laws, “covered” employees are included in the quarterly census if they worked or received pay for the pay period that included the 12th day of the month.
 
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As defined by federal and state laws, employment is the hiring of workers by others for wages. Self-employed individuals are therefore excluded from coverage. Incorporated self-employed persons, however, are covered because corporations are recognized as separate legal entities, thereby allowing individuals to be employees of their own corporations.
 
Some coverage exclusions result from how an employer is defined. The Federal Unemployment Tax Act defines an employer generally as having a payroll of $1,500 in at least one quarter of the calendar year or preceding year or has at least one worker working for part of 20 different weeks in the calendar year or preceding year.
 
Thirty-three states, including Idaho, have adopted this definition. Ten states have the broadest possible coverage by defining an employer as one who has any covered service in their employment. The other states have requirements of fewer than 20 weeks or payrolls other than $1,500 in a calendar quarter.
 
The definition of employer differs for agriculture, domestic households and nonprofit organizations.
 
In agriculture, the federal law designates covered employers as having 10 or more workers in 20 weeks or a payroll of $20,000 or more in any quarter. Farm owners or operators are excluded from coverage in all states.
 
In domestic service federal law designates covered employers as private households, social clubs, and college fraternities and sororities that pay wages of $1,000 or more in a quarter.
 
Federal and state laws also specify certain categories of employment as not covered. States can choose to extend coverage to a federally excluded category. Common exclusions among the states are:
 
¨      Minor children employed by their parents or parents employed by their children.
¨      Railroad workers, who are covered by a special federal unemployment insurance program administered by the Railroad Retirement Board.
¨      U.S. Armed Forces military personnel, who are covered under a separate federal program, Unemployment Compensation for Ex-Servicemen also known as UCX.
¨      State and local government elected officials, members of the judiciary, state national and air National Guard members, temporary emergency employees and policy and advisory officials.
¨      College and university students employed by the school where they are enrolled such as work-study students.
¨      Student nurses and medical interns employed by hospitals as part of their professional training program.
¨      Insurance and real estate agents paid only by commission.
 
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What is NAICS?
 
The North American Industry Classification System is a hierarchical classification system that defines business activity based on an establishment’s operating characteristics or production functions. The system’s six-digit code is used to track economic activity in the state and nation.
 
For more information and details visit http://www.census.gov/epcd/www/naics.html
 
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A classification code is assigned by the Department of Labor to an individual business based on its description of its activity on its initial Idaho Business Registration form.
 
Registration can be done electronically through the Idaho Business Registration system (IBR) at https://labor.idaho.gov/applications/ibrs/ibr.aspx
 
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The Annual Refiling Survey is conducted by the Idaho Department of Labor and is part of the Quarterly Census of Employment and Wages Program.
 
The Annual Refilling Survey verifies and updates the business activity or classification code and addresses of business establishments covered by the state unemployment insurance program and Unemployment Compensation for Federal Employees program.
 
For more information on the topic visit http://www.bls.gov/cew/ivf/home.htm
 
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The Touch-Tone Response System allows respondents to use a phone to respond to the Annual Refiling Survey when there are no changes in business activity or address.
 
For more information visit the Bureau of Labor Statistic’s Web site at
 
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How can I compare industry employment concentrations in different areas of the United States?
 
The Bureau of Labor Statistics has added the Location Quotient Calculator to its Web site, which is a powerful new tool for labor market analysis. The new calculator generates location quotients, measure familiar to regional economists as a way to readily measure the industrial activity levels among different areas of the country. In general, location quotients are ratios that compare the concentration of a resource or activity such as employment in a defined area to that of a larger area or base. For more information, visit the Bureau of Labor Statistics Location Quotient Calculator information page.
 
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